HRP Process

The process of HRP is entirely based on the corporate plans and objectives. HRP is a continuous process of review, control and assessment. Figure clearly indicates the HRP process.

Human resources planning process

Human resources planning is the process by which management ensures that it has the right personnel, who are capable of completing those tasks that help the organization reach its objectives.

It involves the forecasting of human resources needs and the projected matching of individuals with expected vacancies.

Steps in implementation of Human resources planning process is as follows.

Human resource planning begins with answering several questions:

    • What new technologies are operating and how will these affect the work system?

    • What is the volume of the business likely to be in the next five to 10 years?

    • What is the employee turnover rate, and how much, if any is avoidable

Once these questions are answered, then you have to ask further questions that can lead to specific human resources activities such as training or hiring:

    • How many senior managers will we need during this time period?

    • What types of workers will we need, and how many?

    • Are there people with adequate computer skills available for meeting our projected needs?

    • What administrative personnel, technicians and secretaries will we need to support the additional managers and workers?

Answering these questions will also help to define the direction for the organization's human resources strategy. For example, if forecasting suggests that there will be a strong need for more technically trained individuals, the organisation can:

    • Define the jobs and skills needed in some detail.

    • Hire and train recruiters to look for the specified skills.

    • Providing new training for existing employees.

Other essential measures to ensure that human resources planning is an integral part of your human resources policy include:

    • Creating a simple database of records with basic information on each employee (full name, date of birth, address, start date, starting wage, current wage, skills etc.)

    • Developing job descriptions, performance standards and appraisals.

E.W. Vetter has visualized resources planning as "a process by which an organisation should move from its current manpower position to its desired manpower position. Through planning, management strive to have the right number and right kind of people at the right places, at the right time, doing things which result in both the organisation and the individuals receiving maximum long-run benefit."

Thus, human resource planning is a process which determines how an organisation should move from its current manpower/human resources position to its desired manpower/human resources position.

Human resource planning can be defined as the process of identifying the number of people required by an organization in terms of quantity and quality. All human resource management activities start with human resource planning. So we can say that human resource planning is the principle/primary activity of human resource management.

The process of HRP involves various steps they can be explained with the help of the following diagram.

1. Personnel demand forecast :-

This is the very first step in HRP process. Here the HRP department finds out department wise requirements of people for the company. The requirement consists of number of people required as well as qualification they must possess.

2. Personnel supply forecast :-

In this step, HR department finds out how many people are actually available in the departments of the company. The supply involves/includes number of people along with their qualification.

3. Comparison:-

Based on the information collected in the 1st and 2nd step, the HR department makes a comparison and finds out the difference. Two possibilities arise from this comparison

    • No difference :-It is possible that personnel requirement = personnel supplied. In this case there is no difference. Hence no change is required.

    • Yes, there is a difference :-There may be difference between supply and requirement. The difference may be

    • Personnel surplus

    • Personnel shortage

4. Personnel surplus :-

When the supply of personnel is more than the requirement, we have personnel surplus. We require 100 people, but have 125 people. That is we have a surplus of 25 people. Since extra employees increase expenditure of company the company must try to remove excess staff by following methods.

Facts [+]

Every year, India produces an estimated 10 lakh engineering graduates, of which two lakh are recruited by IT companies. In 2010, these companies hired 1.7 lakh engineers and in 2011, they offered jobs to two lakh.

5. Personnel shortage :-

When supply is less than the requirement, we have personnel shortage. We require 100 people; we have only 75 i.e. we are short of 25 people. In such case the HR department can adopt methods like Overtime, Recruitment, Sub-contracting to obtain new employee.

In India electrical equipment industry is facing a major problem in getting skilled and employable manpower which is technically competent, equipped with skills and ready to be deployed. "The industry is facing a looming skill gap, which is widening every year. Due to lack of skilled manpower, electrical equipment industry is suffering as it is affecting critical functions like R&D, consultancy, design and detailed engineering work," it added.

The technical education system in the country does not promote innovative thinking, it said adding training being provided in the ITIs is out dated and the students are not able to meet the aspirations of the industry. "Even the qualified supervisors and engineers are not available. Those who are qualified are not well trained to meet the technical needs of the industry. Because of the above factors the labour productivity is far less than the labour productivity in China and Korea," the statement said. It said that this is one of the important reasons for making the industry non-competitive and is also effecting the timely completion of the projects.

INDIA: There is about 40 per cent shortage of skilled manpower in the infrastructure sector, according to experts.

"The infrastructure sector is short of skilled manpower by about 40 per cent from the existing number of employed. The annual demand for civil engineers is 4.27 million against the current availability of 27,000," President and Whole-time Director of L&T Finance Holdings, N Sivaraman, said. Meanwhile, the shortfall of civil engineers in this decade (2010-2020) is expected to be 39.4 million," he said.