How to Register the company under Employees’ Provident Fund Organisation (EPFO)



Eligibility to make EPF registration

Before starting with the EPF process, registration of the company with more than 20 employees is mandatory. Smaller companies, which do not have the prescribed minimum strength, can voluntarily register themselves. Other companies with bigger workforce are expected to register themselves within a month of attaining the minimum strength, with penalties applicable for delays in registration.

Co-operative societies are expected to register if their employee strength goes up to 50 or more. Registered companies continue to follow the rules and regulations of the Act even when their total work strength is below the minimum specified number.

Information required for EPF registration online

An employer register either offline or online, but the online process is undoubtedly easier and less time taking. The registration form can be downloaded from the website of the Employees’ Provident Fund Organisation (EPFO).

Employers have to give following details to successfully register themselves.
  • Name and address of the company
  • Head office and branch details
  • Mention date of incorporation/registration of the company
  • Fill up details of employees – total employee strength
  • The type of the business undertaken by the organization
  • Legal details – This includes the legal status of a company
  • Owner details, including designation and address of Directors and partners
  • Particulars related to wage component of employees
  • Details of the bank with which company has banking relationship
  • PAN details
  • Basic details of the employee (name, date of joining, salary, etc.)
  • A form by the name “Proforma for Coverage” has to be filled with the above-mentioned details to complete the registration process. Apart from this, employers are expected to submit Form 5A with Annexure 1 to complete the formalities.


Documents Required for EPF Registration Online

  • Copy of partnership deed if the company is a registered partnership firm
  • A copy of the Certificate of incorporation for a Public or Private Limited Company.
  • Societies should furnish a copy of their registration certificate
  • Societies should furnish a copy of the rules and objects of the society
  • All legal documents which might be required under the Income Tax Act
  • PAN details of the company
  • Public and Private Limited Companies need to submit a copy of memorandum and Articles of Association
  • Partition deed
  • Proof of incorporation – first sales invoice/ license issued by competent authorities
  • Salary details of employees
  • Balance sheet details

Steps for online registration of EPF
  • Be ready all the above-mentioned required documents
  • Go to the E-Sewa portal - epfindia.gov.in - and read the instructions thoroughly
  • Fill in the required details and submit the form online
  • Enter the CAPTCHA code and click on the ‘Get Pin’ option
  • Enter the secret Pin that was sent to you on your registered mobile phone or mail ID.
  • Click on submit and download the PDF
  • Save and take a print of the PDF, which needs to be submitted later at the EPF office

How to check balance accumulated in your employees provident fund (EPF)?

If you do not know your exact balance amount and wish to know it, all you have to do is follow a simple process. You can visit the official website of the EPFO.

The EPFO member portal gives you all the details related to your Employee Provident Fund (EPF). All you need to do is log into the portal to check your EPF balance by accessing your online PF Account passbook. The website is an easy way for you to can log into the member portal by just registering your details, after which you can easily see all your account details online. In addition to this, you will also receive a text message when your e-passbook is available.

Here are the steps to log into the EPFO Member Portal

  1. Open the member of Employee Provident Fund site - http://members.epfoservices.in
  2. Fill in the required details on the registration page
  3. Make sure you enter the correct document name because you will have to log into the portal using the same details provided by you. After you are registered, log into the EPFO member portal.
  4. Check the details before submitting to get your PIN number
  5. After submitting, you will get an authorization PIN
  6. Fill in the authorization PIN. You will be registered after this